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Vacancy: Facilities and Administration Manager - Hemel Hempstead

Posted on 06/03/2024
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About Optoma

A passionate, customer-focused brand, Optoma products captivate, inspire, and connect people for a better experience.

The Optoma Group has regional headquarters in Europe, the USA, and the Asia Pacific with well-established channels across three continents, providing reliable and innovative visual solutions for customers and partners worldwide.

We bring people together through captivating visual experiences, serving customers who demand seamless, innovative technology to tell their stories. We make our customers’ dreams possible.

As a global leader in large display technologies, Optoma combines cutting-edge design and engineering to deliver visual display solutions from the home to the office, classroom, and commercial spaces.


Working for Optoma, you can expect a competitive salary with additional corporate benefits such as medical insurance, dental cover, pension and up to 30 days holiday per year - subject to service requirements.

Job Description

This role is based full-time in our Hemel Hempstead Head Office (HP1 2UJ).


This is a very exciting time to join us following the recent creation of Optoma Holding based in the UK to bring together our global regions, as we improve our infrastructure, systems and processes. With such exciting change, and with Optoma Europe playing a pivotal role in the transformation, this role will help us to improve our Facilities function and processes ensuring we have a great working environment for our staff, adhering to all relevant compliance and accreditation requirements.

We are looking for someone who can look at the bigger picture, plan ahead, and who would be capable of managing Facilities projects as they arise, but who is equally comfortable rolling their sleeves up and ensuring the day to day operational matters are handled efficiently and cost effectively. Our Hemel Hempstead Head Office comprises of Office, Workshop and Warehouse space, plus an office in Leeds which would all fall under the remit of this role.


Key Responsibilities

  • Ownership of the Facilities function, ensuring you pro-actively identify and resolve issues and to implement appropriate processes, checks and measures for a modern and efficient Facilities function.
  • Working closely with the ESG function to help deliver and implement ESG initiatives and ISO 14001 accreditation.
  • Contractor management to ensure H&S compliance, accreditation compliance, appropriate insurance and risk assessment documentation, and to ensure the smooth operation and maintenance of the building (including sourcing and proposing, implementing SLA’s and maintenance schedules, and other administrative management).
  • The role will be a keyholder and may be contacted as second point of call in emergencies.
  • Attending site if required out of hours to conduct air conditioning and other maintenance that cannot be completed during normal working hours.
  • H&S checks which can be daily, weekly, six monthly and annual. Such as Legionella checks, emergency lighting checks, fire extinguisher checks, fire alarm checks etc. Also conducting the weekly fire alarm test.
  • Maintaining and purchasing office supplies.
  • Lead the implementation of office and health & safety induction for new staff.
  • Administration support to any HR led employee activities in the UK office.
  • Managing online purchases ensuring approval has been received and within budget.
  • Update and maintain all Facilities log books, records, information and notices as required.
  • WEEE clearance arrangements and COSHH Management. Maintaining Waste Transfer notes and assisting with the waste disposal contract.
  • Being a first aider and a fire marshal.
  • General office maintenance.
  • Updating H&S policies and procedures and arranging and presenting the H&S annual committee meeting.
  • Managing company vehicles.
  • Complete PAT testing.
  • Reception cover duties such as first point of contact for visitors, answering the main reception telephone line, distributing the post and booking travel as required.
  • Other reasonable ad hoc duties.

Candidate Specification


Key Skills & Experience:

  • Proven expertise in office facilities management.
  • Demonstrated knowledge and experience in overseeing workplace health and safety.
  • Proven ability in decision making, prioritising workload, negotiating and using own initiative to identify and solve problems.
  • Ability and willingness to be flexible, thorough attention to detail.
  • Excellent interpersonal and communication skills.
  • Proficient IT skills, including Microsoft applications.
  • Knowledge of Health and Safety legislation, and environmental protection requirements.



  • Possession of relevant qualifications or professional memberships (e.g. IOSH, NEBOSH, IWFM)
  • Has a vehicle and holds a clean driving license.

How to apply

To apply for this vacancy please email your CV and a covering letter to [email protected]


We are an equal opportunities employer committed to promoting diversity and ensuring that all employees and applicants are treated with respect, dignity and fairness. We welcome applications from all and as such if you require any reasonable adjustments to our recruitment process, please inform us and we will do our best to accommodate your needs.